Enterprise SaaS portfolios accumulate subscriptions faster than they're rationalized — resulting in redundant tools, unused licenses, and significant spend on applications that employees have long since stopped using. RLM's SaaS portfolio review typically identifies 20-35% of SaaS spend as recoverable.
SaaS sprawl is the single largest source of recoverable IT spend in most enterprises. Shadow IT purchases, departmental subscriptions, and renewal auto-renewals create a portfolio that no one has visibility into — until someone looks.
A structured advisory process — from discovery and market evaluation to negotiation and post-deployment optimization — tailored to your specific environment and objectives.
We use a combination of financial data analysis (expense reports, AP records, credit card transactions) and SSO/network traffic analysis to build a comprehensive inventory of SaaS applications in use — including shadow IT subscriptions.
For each application, we assess actual utilization — active users vs. licensed users, feature usage breadth, and whether the application's capabilities are duplicated by other tools in the portfolio.
We develop specific recommendations for each application: renew, right-size, consolidate into a competing tool, or eliminate. Each recommendation includes a migration path and estimated savings.
We build a 12-month renewal calendar with negotiation priorities, benchmark pricing, and the leverage points available at each renewal to reduce costs without service disruption.
These are the dimensions that consistently separate successful deployments from costly ones — and the questions RLM will help you answer before any commitment.
SaaS discovery through AP records alone misses credit card purchases, employee-expensed subscriptions, and departmental shadow IT. Evaluate discovery methodology comprehensiveness before relying on the inventory.
Login counts are poor usage proxies — evaluate whether the platform can measure actual feature utilization, active user counts, and data volume to support evidence-based right-sizing.
SaaS contracts often auto-renew with minimal notice. Evaluate contract management capabilities and renewal notification lead times to prevent unwanted renewals.
Identify application categories where multiple tools are in use — file sharing, project management, communications, analytics — and the consolidation savings available.
Unapproved SaaS introduces data governance, compliance, and security risks. Evaluate the shadow IT discovery capability and the workflow for legitimizing or off-boarding discovered applications.
SaaS pricing is negotiable — but requires benchmark data to negotiate effectively. Evaluate the platform's pricing benchmarks and negotiation intelligence capabilities.
"RLM helped us rationalize our multi-cloud spend and identify over $1.2M in annual savings. Their approach was methodical and unbiased — exactly what we needed."
"Our migration was stalled for months. RLM came in, assessed the gaps, and helped us select a managed services partner that got us across the finish line in 60 days."
Start with a no-cost conversation with an RLM cloud advisor — vendor neutral, no agenda, just clarity on the right path forward.
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